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What to include in a Holiday Rental Agreement

What to include in a Holiday Rental Agreement

What to include in a Holiday Rental Agreement

Are you a holiday owner wanting to rent your home or apartment during the holiday season? If so, it is essential to have a holiday rental agreement in place.

What is the Holiday Rental Agreement?

A holiday letting agreement is a contract between a property owner and a tenant that spells out the terms and conditions of the rental. A holiday letting agreement can be oral but should be written. It is always good to have one if there is any confusion or conflict about the tenancy terms. It is also important to remember that council law may vary regarding what is included in a holiday rental agreement, so check with your local authority before developing a rental agreement. You should prepare two copies of the agreement and have both parties sign it ahead of time.

This blog will discuss what you should include in a holiday letting agreement.

The Basics - Price, Length of Stay, Amenities

When creating a formal agreement, include the following basics: price, payment terms, length of stay, amenities, and legal terms. This will ensure that you and your renter are on the same page from the start and can avoid misunderstandings or disagreements. If you are unsure what else to include in your letting document, consider consulting an experienced holiday rental property manager. They will be able to advise you on what is standard in your area and help you customise your agreement to fit your specific needs. With their help, you can create legal documents that will protect you and your renter – and help make everyone’s holiday season a little brighter.

Cancellation Policy

As a property owner, setting a clear cancellation policy for your holiday let is essential. This will help avoid any confusion or disputes between you and your tenant. Your cancellation policy should be stated clearly in your holiday rental agreement. It should include:

-The date when the cancellation policy comes into effect.

-The conditions under which a tenant may cancel their booking.

-The amount of notice the tenant must give to cancel their booking.

-Any fees that tenants may incur in the case of cancelling their booking.

-The date when the cancellation policy expires.

Having a clear and concise cancellation policy can help avoid misunderstandings or problems with your tenants. This will also give you peace of mind knowing that you have everything covered in case of a cancellation.

Damage Deposit

When it comes to your holiday letting agreement, include a damage deposit. This will help protect your property if the renter causes any damage. Be sure to clearly state the amount of the damage deposit in the agreement, and what types of injuries are covered. It is important to remember that rental properties are subject to wear and tear, and damage deposits are designed to protect landlords if their property is damaged. The damage deposit amount will vary depending on the property type and the location.

In some cases, landlords may require a higher damage deposit to cover the high costs of any repairs that may be necessary. How much to charge for a damage deposit should be based on the landlord’s assessment of the risks involved. Considering these factors, holiday lets property owners set a fair damage deposit and protect their investment.


Smoking Policy in Rental Agreement

Another important inclusion in your holiday letting agreement is a smoking policy. It protects non-smokers from exposure to second-hand smoke and helps prevent damage to holiday rentals. Cigarette smoke can stain walls and carpets, and smokers are likelier to start fires. As a result, including a smoking policy in the letting agreement can help protect tenants’ health and the property’s condition. Most smoking policies prohibit smoking inside the unit, and some also prohibit smoking on the property. In addition, many private landlords require tenants to sign a document indicating that they will comply with the policy. Landlords can help create safe and comfortable accommodation for all tenants by taking these steps.


Another potential inclusion in your holiday letting agreement is a pet policy. If you allow pets, be sure to include rules about what types of animals are permitted and whether there are any restrictions on breed or size. If applicable, you should also have information about pet deposits and monthly pet fees. If you do not allow pets, state this explicitly in the holiday letting agreement. You may also want to include a clause that will enable you to make an exception in certain circumstances, such as when a service animal is required for a tenant with a disability. Being clear about your pet’s policy from the start can help ensure a smooth and enjoyable rental experience for all involved.

Check-in and Check-out Times

In addition to specifying the rental period dates, you will also want to establish check-in and check-out times in your assured shorthold tenancy. This will help avoid confusion about when guests are expected to arrive and depart. Additionally, this will help ensure you have enough time to prepare the property between renters.

Minimum Stay

Depending on your circumstances, you may also want to include a minimum stay requirement in your agreement. This will help ensure that your renters are respectful of your property and are not simply using it as a party location for one night. A minimum stay will also allow you to screen potential renters more carefully and ensure they are a good fit for your property. In addition, a minimum stay clause will help deter people from trashing your property or causing other damage.

Including a minimum stay in your rental agreement can help protect your investment and ensure that your renters are responsible and considerate.

Rules and Regulations for Guests

When renting your property, you must set guest house rules and regulations. This will help ensure they respect your property and do not cause any damage. You may want to include a clause requiring guests to pay for any damages they cause. We strongly advise that you also have a quiet hour’s policy so that guests know when they need to be respectful of noise levels. Setting these expectations can help avoid any problems during the rental period.

Here are some more points to include in your holiday let agreement:

– Guests should respect the property and its content and take care not to cause any damage.

– No smoking is allowed inside the property.

– Please be considerate of neighbours when making noise.

– Pets are not allowed on the premises.

– The property should be left clean and tidy at the end of the stay.

– Check-in and check-out times should be adhered to.

– Guests are responsible for their safety and should care when using the property and its facilities.

By including all these points in your rental agreement, you can help ensure that you and your guests have a pleasant stay.

What happens if the guests want to extend their stay beyond the agreed-upon date?

As a holiday rental owner, you must include a clause in your rental agreement about what happens if guests want to extend their stay. This will help avoid any misunderstandings or disappointments down the road.

There are a few different options you can choose from:

  • You can allow guests to extend their stay, but only if no one else is booked for that period. This option is flexible and beneficial if you are not fully booked.
  • You can charge a daily rate for extensions, which will help offset any extra wear and tear on your property.
  • You can require that guests give you a certain amount of notice before extending their stay so that you can create your custom agreement.

Decide what works best for you and include it in your rental agreement. You may also consider adding a late check-out fee for guests who stay beyond their allotted time. This will help ensure you are compensated for any inconvenience caused by late checkouts. Including all these details in your agreement can help avoid any problems or misunderstandings.

Keys and Access

When renting your holiday property, it is important to include clear information about keys and access in your holiday letting agreement. This will help your tenants feel secure and comfortable and avoid misunderstandings or problems during their stay. You should specify how many keys will be provided, where they will be left for the tenants and the procedure for lost or stolen keys. You should also include information about any alarms or security systems at the property and how to use them. This information in your rental agreement can help ensure a smooth and enjoyable stay for your tenants.

Violation of Agreement

You should include a section in your rental agreement that states what actions will be considered a contract violation. This will help protect your property and ensure tenants understand your expectations. Some common violations include having unauthorised guests stay overnight, damage to the property, or excessive noise. By clearly outlining these behaviours in the agreement, you can help avoid any misunderstandings or disputes.

Additionally, you may want to state the consequences for violating the agreement. For instance, you may require the tenant to pay for damages or give them notice to vacate the property. Including this information in the holiday letting agreement can help ensure that your holiday let rental runs smoothly.

Extra Clauses

An extra Clause is anything you add to your rental agreement that is not included in the standard clauses. Additional Clauses protect you, as the landlord, from things that might go wrong during the tenancy. For example, you might want to include an Extra Clause that states the maximum number of people who can live on the property or that you require the guests to get your permission before making any changes to the property.

Other clauses may include the house rules addressing the use of candles and other open flames. With the dangers of fire always present, it is essential to set clear guidelines about when and where open flames can be used in your rental property. You may want to prohibit their use altogether or allow them only in certain areas and under certain conditions.

As a rule, you should only include Extra Clauses necessary and relevant to your property. Including too many Extra Clauses can make your agreement challenging to understand and put off the potential guests. If you are unsure whether to include an Extra Clause, it’s always best to seek legal advice.

Covering All the Bases

Whether you are hosting a long-awaited family reunion or a small gathering of friends, it’s important to remind your guests to arrange travel insurance. No one wants to think about the possibility of illness or accidents while on vacation, but the reality is that these things can and do happen.

By reminding your guests to purchase travel insurance, you can help them protect themselves financially if something goes wrong. Several types of travel insurance are available, so encourage your guests to research a policy that best meets their needs. And do not forget, as the host, you may also want to consider purchasing a policy for yourself! These simple precautions can help ensure everyone has a safe and enjoyable vacation.


Do you have any other tips for creating a holiday rental agreement? Please share them in the comments below! And if you are looking for more advice on running a successful holiday rental business, be sure to check out our blog. Choosing the right holiday letting company is essential to ensuring that your property is well-managed and profitable. With so many companies to choose from, it can be difficult to know where to start.

However, Come and Stay Ltd is a holiday letting company that offers a comprehensive range of services to help you get the most out of your property. They will take care of everything for you, from marketing and advertising to cleaning and maintenance. Our team of experienced property managers is available 24/7 to deal with any issues. So, if you are looking for a hassle-free way to manage your holiday let business, Come and Stay Ltd is a perfect choice. Contact us today to find out more about our services.

We look forward to hearing from you soon!

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